Accounts Payable Officer

Where Finance Meets Community on the Outback Coast

The Accounts Payable Officer is responsible for the accurate, timely, and compliant processing of creditor payments, while also contributing to a high standard of internal and external customer service. The role supports strong financial governance by ensuring all payments are appropriately authorised, recorded, and reported in accordance with legislative requirements, internal controls, and Shire policies, and by actively participating in customer service delivery, including shared call flow responsibilities.

What You’ll Do

As our Payable Accounts Officer, you will:

• Demonstrate successful leadership through the application of the Shire's core values by promoting a work culture of sustainability, quality improvement, efficiency, and excellent customer service that corresponds to our Code of Conduct and Customer Service Charter.

• A commitment to a safe work environment and WHS legislation, policy and processes.

• Process supplier invoices accurately and within required timeframes, including matching invoices to purchase orders and confirming appropriate approvals.

• Allocate expenditure to the correct general ledger accounts, cost centres and projects, and prepare creditor payment runs for review and approval.

• Maintain accurate creditor records, including ABN and banking details, monitor invoice queues and follow up outstanding approvals.

• Ensure transactions comply with the Local Government Act 1995 (WA), Local Government (Financial Management) Regulations 1996 (WA) and relevant Shire financial management, procurement and delegation policies.

• Maintain appropriate audit trails and supporting documentation, identify duplicate, incorrect or non-compliant invoices, and support separation of duties and internal financial controls.

• Complete regular creditor reconciliations, investigate discrepancies and assist with month-end processes, financial reporting and audit schedules.

• Provide timely, professional and courteous customer service to staff, suppliers and other internal and external stakeholders, including responding to payment and account enquiries.

• Participate in the Shire’s shared customer service call flow, respond to inbound calls and direct enquiries appropriately.

• Work collaboratively with suppliers and internal departments to resolve discrepancies and support correct procurement, receipting and invoicing practices.

• Identify and support improvements to accounts payable systems and processes, including automation and other efficiencies, while contributing to a Finance team culture of accountability, compliance and continuous improvement.

About You

You’ll bring:

• Demonstrated experience in accounts payable, finance administration, or similar role.

• Highly developed ability to uphold a values-based approach in the workplace.

• Sound understanding of invoice processing, reconciliations, and creditor management.

• Strong attention to detail and high level of accuracy.

• Ability to manage competing priorities and meet deadlines.

• Well-developed communication and interpersonal skills.

• Proficiency in Microsoft Office, particularly Excel.

• Ability to maintain confidentiality and exercise discretion.

• Experience working within Local Government in Western Australia.

• Familiarity with financial systems such as SynergySoft.

• Understanding of procurement and purchasing processes.

• Relevant qualification (e.g. Certificate IV in Accounting, Bookkeeping, or Finance).

• Alignment with our CARECHIP values — Courage, Authenticity, Respect, Excellence, Cohesion, Humility, Inclusion, Passion.

Why Join Us

We value people who are passionate about learning, connecting with the community and creating positive experiences for young people.

Your package includes:

• Salary: $80,444.08p/a plus superannuation, district allowance: $1,243.15p/a, housing allowance $4,753.22p/a (if eligible).

• $3,500 retention bonus after 3 years’ service.*

• 5 weeks annual leave + 2 Local Government public holidays.

• Training and professional development opportunities.

• Annual leave travel assistance, gym and club membership subsidies, and aquatic centre access.

• Additional allowances and subsidies under our Attraction & Retention Policy.*

• A supportive workplace focused on safety, wellbeing, and community impact.

*Subject to corporate policy.

How to Apply

If you’re ready to help maintain our financial practices, we’d love to hear from you. To view the full position description: PD. ACCOUNTS PAYABLE OFFICER

Applications close: 4pm Wednesday 7 October 2026
For more information, please contact Denika Sweetman, Manager People, Culture & Wellbeing on (08) 9941 0000.

The Shire of Carnarvon reserves the right to close applications early and/or commence the shortlisting and interview process prior to the advertised closing date. The position may be filled at any time upon identification of a suitable applicant.